It’s a typical day at the firm: too many pressing issues arise simultaneously, and you are stretched thin just meeting the demands of the day… right?
Enter administrative tasks, like Billing and Invoicing, which will soon become a bane, not only for an attorney but any business owner. However, billing and invoicing are mission-critical for your business because of cash flow, even though it is one of the most tedious and time-consuming tasks. Left unattended, billing can cause inefficiencies, discrepancies, disputes, and perhaps the most concerning, loss!
Imagine a virtual assistant team taking over your administrative quandaries. With the knowledge of great billing systems like Clio and Practice Panther, virtual assistants like Assistants 4 Hire can seamlessly integrate into your practice and alleviate the burdens of having to allocate precious time and effort to billing tasks.
We at A4H can redefine your billing game by efficiently handling intricate billing calculations, addressing backlog situations, effectively carrying out reconciliations, managing invoice mailing and related correspondence, handling administration and system updates on billing information, and even helping with payment recovery with consistent follow-ups and billing cycles.
You will receive better returns when it comes to monthly payments. Clients utilizing payment plans and better payment recovery ensure that the firm is continuously receiving cash, and therefore, operational expenses are covered. Time spent on recovering payments is now not on “firm time” and can be allocated to activities that are billable instead.
Clients also appreciate streamlined and timely billing as they can anticipate, and allocate their expenses accordingly. Plus, there is always a VA on hand to address any questions and guide them to who is the best person to help.
A4H clients who are attorneys appreciate the consistency and transparency of an organized payment cycle and follow-up system. Since joining forces with A4H, they have been able to recover more funds and see better cash flow. They recognize that only spending minimal time on review of work that has already been processed for them, is much more beneficial than spending extra time generating and sending out over 100 invoices each month.
With just a few initial meetings for onboarding and a bi-monthly touch base meeting for approval and purview, the whole client billing process can easily and efficiently be delegated to a VA team. As with all of our clients, A4H guarantees and upholds all data protection requirements and is trained to maintain privacy and confidentiality. We also practice using discretion when handling confidential information, and client correspondence. Accuracy is a must, and maintaining complete and compliant records of billing and transactions is something A4H commits to.
While billing is an essential component for an Attorney, it’s wise to consider efficiencies, better asset utilization, and overhead expenses. It may seem like a difficult transition at first, but our clients profess that handing A4H their billing cycle management has been the best decision for them, making good business sense and offering peace of mind.
If you are keen to see how this process of delegating your billing cycle management to A4H works, have a quick discovery call with MerriLyn who can take you through the simple process of integrating and installing A4H as your only requirement for all things Attorney Administrative!
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Written by Tatum De Souza
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